How to Apply for a DUNS Number (and Why Nonprofits Need It)

DUNS refers to a nine-digit digital universal numbering system required for nonprofit funds and grants. This unique business identifier enhances the credibility of the organization and builds transparency. DUNS is important to receive federal government funds, international contracts, and B2B services. It is mandatory in the U.S, and many global companies ask for it before transferring funds. Non-profits apply for DUNS at the Dun & Bradstreet website with certain documents. Read the requirements, fill out the application, and then follow up to receive an email with 9 digits. Call at (844) 262-4438 to report issues or get support. The government made changes in the DUNS systems on April 4, 2022. It is no longer in use and has been replaced with the Unique Entity Identifier (UEI). UEI is a 12-digit code for non-profit organizations and contractors. Register the organizations with SAM to get UEI without any hassle. The government has removed the third-party vendors and provided direct access to people. DUNS are still in use due to their legacy since 1963. International companies and funding organizations ask for DNS as credibility proof. 

What Information Do You Need Before Applying for a DUNS Number?

Here are the four things to remember before applying for a DUNS number:

1. Legal Nonprofit Name & Structure: Submit the legal nonprofit name and location to get the DUNS/UEI number. SAM system verifies the details and flags if the name is not registered with the IRS. Nonprofits have to submit the articles of incorporation and state filing fee vouchers as proof to validate the organization. Nonprofits also submit TIN and EIN, like in official records. 
2. Physical Business Address: SAM verifies the location of the non-profit in documents and records. The location cannot be a POX office.
3. Executive/Primary Contact Details: List all the contact details, like website, email, contact numbers, and organization bank details for transaction and verification.
4. Business Start Date & Industry Classification: DUNS also requires information about wher eth organziation was started and in which year. They get all these basic operational and mission-related details.

How Can Nonprofits Apply for a DUNS Number?

Here are the four tips to apply for a DUNS number for nonprofits:

1. Visit the Dun & Bradstreet Registration Page: Find the registration portal on the Dun & Bradstreet website. 
2. Enter Required Organization Information: Gather all the documents in one folder before starting, and enter the accurate details. Avoid entering fake or incorrect information, as it delays the process and leads to failure to apply. 
3. Complete Verification & Submit: Cross-check the application before hitting submission. 
4. Receive DUNS Number via Email: The DUNS team reviews the application and email for further verification. They send the DUNS number via email without any hassle.

Is It Free to Obtain a DUNS Number for Nonprofits?

Yes, nonprofits don’t have to pay any fees to get a DUNS. They pay to get DUNS earlier than the standard time. Stay aware of third-party vendors as they try to scan people with upfront fees. 

How Long Does It Take to Get a DUNS Number?

It takes 30 days to get DNS via the standard governmental process. Dun & Bradstreet charges to provide DNUS within 5 business days. DNUS takes much longer if documents contain misinformation and fake vouchers. Make sure to submit the required authentic documents to get DNUS on time. One business can only have one DNUS number, and they have to register their branches for a new DNUS.

How Should Nonprofits Use Their DUNS Number After Receiving It?

Non-profits can use their DNUS for federal registrations, compliance, reporting, and international funding. It is also used to verify the organization’s identity to build trust. DNUS is an official documentation, and it requires safety. Use it only for formal applications and reporting. It reduces the challenges in raising funds internationally and missing opportunities. Contact the D&B team to retrieve the DNUS if it ever gets lost. 

What Common Mistakes Should Nonprofits Avoid When Applying for a DUNS Number?

Here are the common mistakes to avoid when applying for a DNUS number:

1. Submitting Incorrect or Mismatched Information: Submitting incorrect documents for DNUS leads to rejection of the application. Such an application takes longer than the standard 30 days due to conflicts.
2. Using a P.O. Box Instead of a Real Address: DUNS requires a physical location to confirm that the organization actually exists, and a P.O. Box makes the application invalid.
3. Not Updating D&B Records Over Time: Update the information in D&B over time as agencies and funders verify from systems. Go to the D&B website and enter the required changes in the portal.